The Benefits of Staffing Virtual Assistants for Your Business
Outsourcing work to virtual assistants is becoming increasingly popular among businesses, large and small. By staffing virtual assistants, companies can benefit from a flexible and cost-efficient workforce that can help them achieve their goals. Virtual assistants can provide various services, from administrative tasks to marketing, customer service, and even sales. By leveraging their specialized skills and knowledge, virtual assistants can help businesses to save time and money while improving their efficiency and productivity. With the right virtual assistant, businesses can benefit from increased customer satisfaction, improved data accuracy, and increased scalability. Additionally, virtual assistants can help businesses maintain a competitive edge and stay ahead of the competition. By staffing virtual assistants, businesses can enjoy the advantages of a productive and cost-effective workforce without compromising quality.
What is a virtual assistant?
A virtual assistant (VA) is an independent contractor who works remotely for clients from a home office, providing administrative and business support services. A VA is not an employee, but works as an independent contractor for a company. VAs can provide small and medium-sized businesses with administrative support, marketing, social media management, content creation, and other services. They are flexible workers who can be hired on a short-term or long-term basis, allowing businesses to meet seasonal workloads, or have casual workers to fill in when needed. As the name implies, virtual assistants work remotely, mainly through a computer. They can be located anywhere as long as they have an internet connection. VAs are independent contractors, meaning they are responsible for their own taxes and business expenses, as well as their own health insurance and other benefits. They choose their own hours and work from wherever they want, such as a home office, coffee shop, or co-working space.
Benefits of staffing virtual assistants
Here are some of the benefits of virtual staffing assistants: Save on overhead costs - Virtual assistants don't have the overhead costs associated with office workers. You don't have to pay expensive real estate costs, equipment, or benefits like healthcare and vacation time. You can hire VAs contractually, paying them only when you need them. Once the contract is over, you don't have to keep paying them. - Save on travel costs - If your business often has employees traveling to different locations and cities, you must account for travel costs like airfare and hotel stays. With virtual assistants, you don't have to worry about these costs. - Save on training costs - Staffing VAs can help you reduce training costs because you don't need to train your employees on skills that a VA can handle. For example, if you want someone to manage social media, but you need someone on your staff with those skills, hiring a social media VA can help you get the service without training an employee. - Save on recruitment costs - If you need to hire new employees, you have to spend money on recruitment costs, such as posting job ads, hiring managers, and conducting interviews. With VAs, you don't need to hire new people. You can simply hire a VA for the tasks you need done.
Types of services provided by virtual assistants
Depending on the skills and interests of your VA, the services you hire them for can vary greatly. VAs can provide a wide range of services for your business, including administrative support, marketing, social media management, content creation, project management, sales and sales support, customer service, and other tasks. VAs can provide various services, including administrative support, marketing, social media management, content creation, project management, sales and sales support, customer service, and more.
How to hire a virtual assistant
There are a few steps you need to go through to hire a virtual assistant. First, you need to understand the skills you need from a VA. You can find quality VAs at Taskbullet, where you can hire a VA for specific skills. Once you find a few VAs who fit your needs, you need to evaluate their skills and experience to ensure they are qualified for the job. You should also check their reviews and references to ensure they are reliable and trustworthy. Once you find a VA you want to hire, you need to create a contract. A good contract tells both parties what they need to do, and what they are responsible for. You also need to decide how much the VA is going to charge you per hour. You can do this based on the industry standard, or based on what other VAs charge. You should also consider the rate of exchange between your country's currency and the VA's country's currency. Some VAs require payment upfront, while others work on a per-hour or per-project basis. Most VAs require this, but if you are trying to save time, you may just want to use Taskbullet, which does everything for you.
Tips for working with virtual assistants
If you're new to hiring virtual assistants, here are a few tips to help you succeed. Hire one assistant at a time - While you might be tempted to hire a dozen VAs at once to help you with all your work, it's better to hire one assistant at a time. This way, you can give each assistant ample attention and feedback, and know what's going on with each task. Communicate often - One way to ensure your VA is doing what you want is to communicate often. Once a day is a good frequency, depending on how many tasks your VA handles for you. Set up milestones - If you're hiring a VA to help you complete a project, set milestones for how far along you want them to be. For example, if you're hiring a VA to help you with your dissertation, have milestones for sentences that are written and read by your professor.
Cost of virtual assistants
The cost of hiring a virtual assistant can vary greatly, depending on the tasks you need done and the skills of the VA. The average price of a VA is around $30 an hour, but with Taskbullet’s bucket system, it will be considerably better. So if you hire a VA to do eight hours of work a day, five days a week, the monthly cost would be $1,920. Keep in mind that the VA may have other costs associated with the work they do for you, such as software and internet access. The cost of a VA also depends on the type of contract you hire them under. For example, with a fixed-rate contract, you agree to pay a VA a pre-determined amount for a given amount of work (for example, $300 for 20 blog posts). With a retainer contract, you pay a VA a fixed amount every month, regardless of their hours or the amount of work they do. With an hourly contract, you pay the VA based on the number of hours they work for you.
Questions to ask a virtual assistant
- What skills and experience do you have? - What is your availability? - What do you charge per hour? - What are your hourly minimums? - What type of communication do you prefer? - What tools do you use for your job? - Do you have liability insurance? - What type of contract do you prefer? - What references can you provide? - What is your previous experience? - What department do you like working in the most?
Virtual assistant tools
- CRM - Database - Project management - Evernote - Google Apps - Time tracking - Expenses tracking - Team communication - Call recording - Video conferencing - Email marketing - Accounting - Project management
BUCKET SYSTEM vs. Employee
Sure, you could hire an ordinary employee to help grow your business, but do you really have enough small tasks to fill up 40 hours per week or even 20 hours per week every single week? If not, that employee will be spending downtime on your dime.
TaskBullet has eliminated this problem with what we call the BUCKET SYSTEM. Your remote employee will clock in when you need them and clock out when you don't. (Learn how it works here) With a remote personal assistant, you pay for the hours you need and nothing more. You'll save money on not having to provide employee benefits, office space, office supplies (computer, desk, coffee, etc.); oh, and did I mention downtime?
Your remote personal assistant will come with his or her own supplies, a strong education (TaskBullet virtual assistants have university degrees), and deep professional background. When you hire a virtual sales assistant from TaskBullet, you are also assigned a project manager to ensure that everything runs smoothly. What are you waiting for? Hire a remote personal assistant today and get your time back!